Probably the single most painful process to put in a new facility is the filing and documentation tracking system.You already have been introduced to the computerized maintenance  management system and the multitude of reports this system can generate,but which ones should you keep,and which ones should be thrown away.The need for maintaining adequate logs,record and reports is vital to the historical and statistical profile for the individual facility with regard to the physical plant equipment and system.In additional,many regulatory agencies and government offices(federal,state and local) mandate the retention of logs,records and reports. In general,the guidelines container herein,follow good business practices, and the OSHA,FDA,NFPA,and CFR standards,rules and regulations.